HCM Solutions Dubai, Human Capital Management Software Dubai, UAE

• Employee Self Service (FactsESS) an online Human Resource Services Gateway and a Web portal on latest technology using CSS and HTML to resize, hide, shrink, enlarge, or move the content to make it look good on any screen.

Available features:

• Alerts (Notification & reminders)
• Notice board
• Company policy
• Employee profile
• Employee leave details
• Employee gratuity details
• Staff Requests
  • Leave requests (Annual, sick, LOP, etc.)
  • Document requests (Salary certificate, NOC, etc.)
  • Staff loan requests
  • Reimbursement requests
  • Training requests
  • Business travel request
• View and attached documents with requests
• Online Pay slip generation

• Man power budgeting Module
  • Manpower request from respective department with skill set mapping.
  • Recruitment expenses- visa, hiring, agency, PRO charges, assets if required and other out of pocket charges.
  • Manpower approval, multiple approval levels can be set.
  • Budget tracking
  • Attachments & Alerts for expiry and due dates.

• Accommodation Module
  • Accommodation Unit Details
  • Tenancy contract details
  • Facilities management, Company Assets allocation.
  • Managing Unit occupancies tagged to employees
  • Check IN/OUT Transactions
  • Occupancy/ Accommodation utilization Report
  • Set alert to track Tenancy contract expiry and vacant unit

• PRO Module
  • Maintain and track documents like trade licenses and other certificates of all companies
  • PRO related expenses management updates and reports.
  • Visa processing updates/ Medical /Residence ID / Employment visa status tracking
  • Set alert to track Tenancy contract expiry and vacant unit

• Staff Training Module
  • Training Module is customized module depending on company training policy, it can either be the outcome of performance appraisal or request from employee/ their manager.
  • Recording different tittles of Training provided by the company.
  • Training details, durations, fees
  • Training schedule- on premises or institutional training/ class room or onsite training
  • Request for Training
  • Tracing policies/ terms & conditions for Training fee re-embracement.
  • Integration with employee’s performance to achieve goal/ target.
  • Documents/ Certificates attachments
  • Alerts for pending and completion of training

• Appraisal Module
  For any organization, performance management is very crucial which measures individual employees’ contribution to the organization. Appraisal module provides a platform to evaluate 180/360-degree appraisal.

• Appraisal form/question paper definition
  • Question master- Individual questions are creating here
  • Questionnaire definition- A questionnaire/section contains multiple questions
• Form definition- A form contains multiple questionnaires/sections
• Appraisal initiation-HR initiates an appraisal from here.
  Individual appraisal form will be issued to tagging appraisee and appraiser(s)

• Employee Personnel Details.
• Flexibility in defining and customizing the organizations rules and regulations as well as the employee details including his bio-data, employment records, skills, educational qualifications, Bank account details etc. Allows various definable grouping options for different reports.
• General HR administration.
• Options to provide unlimited document details like Passport, Residence Visa, Labor Card, Ministry License, Health cards, Dependent Passports, Accommodation, Driving license, other licenses, etc.)
• Employee document expiry reminders as prior to pre-defined cushion days
• Employee shift allocations for duty roaster settings for each employee.
• Multiple shifts which can span to succeeding days
• Leave date & days settings, return from leave, short leave tracking, delayed rejoining penalty-setting options.
• Interview Scheduling
• New appointments, suspensions, reinstatements & terminations
• Employee historical data keeping
• Training List
• Correspondence History Keeping
• Appraisal system
• Daily Wages Employee-Agency hired
• Employee transfers (inter branch / Department)
• Timesheets management
• Integration with compatible biometric systems
• Employee Movement Tracking. “In” may be from one branch location and “Out” from another branch location.
• Employee job allocation especially for contracting companies
• Payroll master data – Basic Salary, allowances and deductions and income base calculations
• Yearly allowances
• Deduction time frame settings
• Automatic loan deduction based on defined time schedule set
• Basic salary increases, adjustments, History of salary hikes
• Monthly transactions – expense recoveries, miscellaneous earnings and reimbursements
• GL interface provision – interface generation and GL account lookup and setup
• System generated pay slip
• Bank transfer report for salary disbursed through bank.
• Automated data preparation in the Banks specified formats as soft copy
• Coinage Reports for salary disbursed as cash
• Gratuity Calculations & reports
• Employee Asset Tracking
• Final Settlement based on UAE Labor law
• Various management, department summary, reconciliation, bank and payroll master reports
• Provision of gratuity and leave liability balances, leave entitlements and leave summary reports
• Time sheets and time scheduling, overtime and other time-based allowances
• User Defined Fields and easy settings for user level customizations
• Use of an in-built report writer as well as the Microsoft reporting services
• Creation of individual Ad-hoc reports
• Integration with any third party Compatible Software Systems for data fetching and data uploading
• Customization of reports based on user needs
• Can be exported and viewed in HTML, Excel or PDF format
• Developed locally to meet local requirements
• Guaranteed user satisfaction