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ERP Software for Building Materials Trading Companies in Dubai, UAE



Materials management is a vital function for improving productivity in construction projects. The management of materials should be considered at all the phases of the construction process and throughout the construction and production periods, why because the poor material management can often affect the overall construction time, quality and budget. It is important for planning and controlling of materials to ensure that the right quality and quantity of materials and installed equipment are appropriately specified in a timely manner, obtained at a reasonable cost, and are available when needed. Supply of building material based on the regular customers orders and counter sales, all companies who are into building material trading business need to have full control over their entire supply and sales process. This can be achieved through only an effective management of inventory and controlled order processing. To get this control all building material supply or trading companies should have an effective ERP Software to track and get real-time information for right decision making.

Brainsphere’s ERP Solution Dubai, UAE covers every aspect of operations for the building materials industry; production, procurement, inventory, sales & distribution and back office accounting. Our ERP Software for Building Materials Trading Business in Dubai, UAE is focused on understanding and addressing the business challenges faced by the commercial building materials industry – from streamlining headcount requirements and avoids transactional mismanagement that can erode profitability. Our ERP solution is designed to give you a competitive edge and help you gain control over your operations and fast decision making.

ERP Modules for Building Materials Trading Business includes:

Finance Module

With the real-time data from various functions within your business, our ERP Solution will help your finance team to forecast and take preemptive actions to accomplish the financial obligations in order to set and meet the targets on time. We can assure you that the reports which are fully compliant with the rules and regulations of the region derived as per the International Financial Reporting Standards (IFRS). Our ERP Software suite offers comprehensive financial accounting process as per global standard. All our reports in flexible formats. It enables the management team to analyze the financial status of the company in-detail prior to making the right decisions at the right time.

  • Alerts and reminders as per Accounts Payable and Accounts Receivable schedules
  • AP and AR age analysis for accurate financial planning
  • Profit & Loss, Balance Sheet
  • Trial balance
  • General Ledgers
  • Scheduled Quarterly / Annually financial reports and accounts statements
  • Consolidated statement of accounts with Group Trial Balance
  • Cost centre wise Gross Profit analysis, daily bank position, Monthly comparisons
  • Enterprise Asset and Depreciation Management
  • Budget definition and control
  • Supports Inter-company Transactions
  • Dynamic Business Intelligence Reports ascertaining the financial health of the organization
  • Various grouping structures and Templates for financial statements

Purchase Module

It’s important to have your procurement cycle in order so that at any point in time you will have a clear picture about the purchase orders which are under process and plan your finance and other required logistics accordingly. Our ERP solution offers a well-elaborated purchase module, which will provide a clear insight to the purchase managers to handle different scenarios in a much easier manner. Our ERP software facilitates to track each and every transaction of purchase department and gives the purchase approval control to manage the entire procurement process efficiently. It also helps to analyze the performance of the suppliers.

  • Potential Supplier to Supplier evaluation (S2S Analysis – Vendor Analysis)
  • Consignment Purchase
  • Facility to schedule repetitive Purchases
  • Delivery schedules can be tracked, reminders set for the same
  • Advance Shipping Notifications (ASN) preparation
  • Generate Goods Receipt Note (GRN)
  • Purchase Return Process
  • Clearance of the invoice and payment to supplier
  • Payments through LC register
  • Compare vendors who supply same items
  • Compare purchase history from multiple vendors to take appropriate procurement decision
  • Automated purchase requisition generation as per daily demand
  • Integrated financial postings as and when purchase or return occurs
  • Set milestones and have better control on procurement processes

Inventory Management Module

Having accurate inventory tracking and proper warehouse management procedures is must to avoid any last-minute surprises. Brainsphere’s ERP Software Solution Dubai  provides a powerful and flexible set of features to identify and report your inventory status at any point of time. It also aids to identify inventory requirements, to configure and utilize replenishment processes, to monitor inventory utilization, to reconcile the inventory balances, to handle inventory transfers amid warehouses.

  • Handle Inventory of Vendors, Customers, Consignee or Internal departments
  • Set item attributes like Barcode, Serial number, Manufacturer, Brand, Size, Colour etc for ease of tracking
  • Effective expiry management and alerts with Batch control system
  • Define multiple units combined with accurate conversion to the base unit
  • Track Location / Zone and Bin / Palette wise inventory
  • Inter-Warehouse, Inter-Location or Inter-Bin stock transfers
  • Put away and Picking procedures
  • Effective authorization levels to monitor stock movement
  • Industrial compliant barcode solution – barcode generation and label printing
  • Integrated real-time stock updating and accurate physical stock reporting
  • Stock replenishment based on forecasting and order level
  • Stock reservation based on requests
  • Periodic Inward and Outward Q/C Approval Procedures
  • On the fly Kit assembly procedures
  • Check-in time packing and repacking facility
  • Temperature controlled binning

Sales Order Management Module

Whether maintaining the customer information or quickly creating a quote or migrating quotations into sales order or being responsive to your customers, Brainsphere’s ERP Software in Dubai provides the right solution and efficient flow of information. It also allows emailing of quotes, invoices, orders and SMS to multiple contacts. Our ERP solution helps to make an in-depth analysis of the complete sales cycle. Also, helps to manage and control the customers in an efficient manner to keep up the cash flow of the company.

  • Customer relationship and sales lead management
  • Capture customer RFQ
  • Generate sales quotation
  • Create sales orders
  • Issue proforma invoices
  • Delivery order / Packing list and transportation details
  • Progressive as well as final sales invoice and billing
  • Sales return and settlements with or without credit notes
  • B2B (Business to Business) order execution
  • Multiple selling price structures for the same item for different customer category
  • Customer wise price/discount structure
  • Privilege and loyalty customer management
  • Periodic follow-ups of sales quotations
  • Finance integrated
  • Milestone management

HR & Payroll Management Module

One of the Key modules of our ERP software solution is the advanced HR & Payroll management system. Human Resources is one of the most vital and strategic assets of each organization. Our HR & Payroll management system is the strategic and coherent approach to the management of an organization’s most valued assets; it directly takes you to the next step where your investment in Human Asset is directly managed in the most optimum, efficient and effective manner. Brainshphere’s HCM is a robust and timely tested HR & Payroll management system in Dubai well equipped with UAE labour law. The only HR & Payroll management system in the market to manage workforce starting from recruitment till retirement.

Only HR & Payroll management solution Dubai, UAE which can fit any industry whether it is manpower sourcing or supply, contracting or service, manufacturing or retail, it including HR help desks, intranet portals, employee self-service and manager self-service.

Major Challenges in Human Capital Management.

  • Employees document expiry tracking
  • System covering UAE Labor Law and statutory laws
  • Gratuity calculation as per law
  • Various leave management
  • Various loan management, deductions, allowance and over-time reflecting in salary register
  • Managing different trade licenses and company document
  • SIF- Salary Information File generation according to WPS
  • Processing payroll on time
  • Integration with time attendance machine and another global financial system

Why Brainsphere HCM

  • A total solution for an organization to manage their workforce starting from recruitment till retirement.
  • Integration with time attendance machines/ data collection equipment’s
  • Integration with Financials
  • Work-flows/ definable Approval mechanisms
  • Robust and timely tested HR & Payroll management system in Dubai well equipped with UAE labour law
  • Based in Dubai having hands-on experienced implementers and consultant onboard for support and service
  • Business Intelligence / KPIs / Dashboards
  • Integrated Modules like (optional modules)
  • Employee Self Service Module
  • Integration with compatible Time Attendance machine from one central consolidated database
  • Recruitment Module
  • Accommodation Module
  • Training Module
  • Performance Appraisal Module
  • Staff Training Module
  • Petty Cash Management Module

Reports (BI) Module

Business intelligence modules equip the top management with the ability to make accurate and fast decisions by utilizing the reliable information gathered from current and historical data which are converted into the most appropriate information pointers. The BI and KPI modules of the Brainsphere ERP provides the birds-eye view of the current status of the processes as well as the projections and trends. It immensely helps to take strategic business decisions and respond more effectively to the changes in demand.

  • Smart Charts and Graphs
  • Profit analysis reporting and other ad-hoc reporting
  • All in one Dashboard with drill-down features
  • Performance Monitoring
  • Quick and accurate information presentation