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HRMS Dubai, Human Capital Management (HCM) Solutions Dubai, UAE

HRMS Software Dubai, UAE

Human Resource Management Software (HRMS) or Human capital management (HCM) values the employee as an important business asset that has a concrete measurement of value. This value can be increased and enhanced with the concerted investment of a dedicated company. HCM is in part the monitoring and measuring of employee performance to help improve the value of this human asset. Management plays a large part in these measurements and holding employees accountable to company expectations. HRMS is closely tied to an enterprise resource planning system (ERP) that can help manage talent, monitor human capital, record results, and direct decisions. ERP software can help ease the challenges of HCM by automating and providing structure to many of the day-to-day processes of managing human capital.

Human capital management is one of the most vital and strategic asset of each organization. Facts HCM is the strategic and coherent approach to the management of an organization’s most valued assets; it directly takes you to the next step where your investment in Human Asset is directly managed in the most optimum, efficient and effective manner.

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Major challenges in Human Capital Management

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  • Employees document expiry tracking
  • System covering UAE Labor Law and statutory laws
  • Gratuity calculation as per law
  • Various leave management
  • Various loan management, deductions, allowance and over-time reflecting in salary register
  • Managing different trade licenses and company document
  • SIF- Salary Information File generation according to WPS
  • Time writing & Attendance management
  • Processing payroll on time
  • Integration with time attendance machine and other global financial system

Why FACTSHCM?

HR & Payroll Software Solutions Dubai, UAE

  • A total solution for an organization to manage their work force starting from recruitment till retirement.
  • Integration with time attendance machines/ data collection equipment’s
  • Integration with Financial Accounting
  • Work-flows/ definable Approval mechanisms
  • Robust and timely tested HR & Payroll management system in Dubai well equipped with UAE labor law
  • Based in Dubai having hands on experienced implementers and consultant onboard for support and service
  • Business Intelligence / KPIs / Dashboards
  • Integrated Modules like (optional modules)
    • Employee Self Service Module
    • Integration with compatible Time Attendance machine from one central consolidated database.
    • Recruitment Module
    • Accommodation Module
    • Training Module
    • Performance Appraisal Module
    • Staff Training Module
    • Petty Cash Management Module

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Main Modules

  • Employee Self Service (FactsESS) an online Human Resource Services Gateway and a Web portal on latest technology using CSS and HTML to resize, hide, shrink, enlarge, or move the content to make it look good on any screen.

Available features:

  • Alerts (Notification & reminders)
  • Notice board
  • Company policy
  • Employee profile
  • Employee leave details
  • Employee gratuity details
  • Staff Requests
    • Leave requests (Annual, sick, LOP, etc.)
    • Document requests (Salary certificate, NOC, etc.)
    • Staff loan requests
    • Reimbursement requests
    • Training requests
    • Business travel request
  • View and attached documents with requests
  • Online Pay slip generation
  • Man power budgeting Module
    • Manpower request from respective department with skill set mapping.
    • Recruitment expenses- visa, hiring, agency, PRO charges, assets if required and other out of pocket charges.
    • Manpower approval, multiple approval levels can be set.
    • Budget tracking
    • Attachments & Alerts for expiry and due dates.
  • Accommodation Module
    • Accommodation Unit Details
    • Tenancy contract details
    • Facilities management, Company Assets allocation.
    • Managing Unit occupancies tagged to employees
    • Check IN/OUT Transactions
    • Occupancy/ Accommodation utilization Report
    • Set alert to track Tenancy contract expiry and vacant unit
  • PRO Module
    • Maintain and track documents like trade licenses and other certificates of all companies
    • PRO related expenses management updates and reports.
    • Visa processing updates/ Medical /Residence ID / Employment visa status tracking
    • Set alert to track Tenancy contract expiry and vacant unit
  • Staff Training Module
    • Training Module is customized module depending on company training policy, it can either be the outcome of performance appraisal or request from employee/ their manager.
    • Recording different tittles of Training provided by the company.
    • Training details, durations, fees
    • Training schedule- on premises or institutional training/ class room or onsite training
    • Request for Training
    • Tracing policies/ terms & conditions for Training fee re-embracement.
    • Integration with employee’s performance to achieve goal/ target.
    • Documents/ Certificates attachments
    • Alerts for pending and completion of training
  • Appraisal Module
    For any organization, performance management is very crucial which measures individual employees’ contribution to the organization. Appraisal module provides a platform to evaluate 180/360-degree appraisal.
  • Appraisal form/question paper definition
    • Question master- Individual questions are creating here
    • Questionnaire definition- A questionnaire/section contains multiple questions
  • Form definition- A form contains multiple questionnaires/sections
  • Appraisal initiation-HR initiates an appraisal from here.
    Individual appraisal form will be issued to tagging appraisee and appraiser(s)

Salient Features

  • Employee Personnel Details.
  • Flexibility in defining and customizing the organizations rules and regulations as well as the employee details including his bio-data, employment records, skills, educational qualifications, Bank account details etc. Allows various definable grouping options for different reports.
  • General HR administration.
  • Options to provide unlimited document details like Passport, Residence Visa, Labor Card, Ministry License, Health cards, Dependent Passports, Accommodation, Driving license, other licenses, etc.)
  • Employee document expiry reminders as prior to pre-defined cushion days
  • Employee shift allocations for duty roaster settings for each employee.
  • Multiple shifts which can span to succeeding days
  • Leave date & days settings, return from leave, short leave tracking, delayed rejoining penalty-setting options.
  • Interview Scheduling
  • New appointments, suspensions, reinstatements & terminations
  • Employee historical data keeping
  • Training List
  • Correspondence History Keeping
  • Appraisal system
  • Daily Wages Employee-Agency hired
  • Employee transfers (inter branch / Department)
  • Timesheets management
  • Integration with compatible biometric systems
  • Employee Movement Tracking. “In” may be from one branch location and “Out” from another branch location.
  • Employee job allocation especially for contracting companies
  • Payroll master data – Basic Salary, allowances and deductions and income base calculations
  • Yearly allowances
  • Deduction time frame settings
  • Automatic loan deduction based on defined time schedule set
  • Basic salary increases, adjustments, History of salary hikes
  • Monthly transactions – expense recoveries, miscellaneous earnings and reimbursements
  • GL interface provision – interface generation and GL account lookup and setup
  • System generated pay slip
  • Bank transfer report for salary disbursed through bank.
  • Automated data preparation in the Banks specified formats as soft copy
  • Coinage Reports for salary disbursed as cash
  • Gratuity Calculations & reports
  • Employee Asset Tracking
  • Final Settlement based on UAE Labor law
  • Various management, department summary, reconciliation, bank and payroll master reports
  • Provision of gratuity and leave liability balances, leave entitlements and leave summary reports
  • Time sheets and time scheduling, overtime and other time-based allowances
  • User Defined Fields and easy settings for user level customizations
  • Use of an in-built report writer as well as the Microsoft reporting services
  • Creation of individual Ad-hoc reports
  • Integration with any third party Compatible Software Systems for data fetching and data uploading
  • Customization of reports based on user needs
  • Can be exported and viewed in HTML, Excel or PDF format
  • Developed locally to meet local requirements
  • Guaranteed user satisfaction